Meeting Notes 6-22-21
Meeting Notes from the June 22 Meeting of the Ottawa County Board of Commissioners.
Meeting Packet: https://www.miottawa.org/appImages/Calendar/1624047787275-packet.PDF
Meeting Video: https://www.youtube.com/watch?v=iwXDmACwK9E
Sentinel Roundup:
Bend Area Expansion Phase III MNRTF Grant Agreement: The Board approved the resolution and grant agreement from the Michigan Natural Resources Trust Fund for assistance to complete property acquisition as part of the Bend Area Expansion Phase III project in Georgetown Township.
Stearns Creek Expansion MNRTF Grant Agreement: The Board approved the resolution and grant agreement from the Michigan Natural Resources Trust Fund for assistance to complete property acquisition of the Stearns Creek Expansion project in Robinson Township.
Idema Explorers Trail Stearns Bayou Connector Frett Easement: The Board approved the purchase agreement for the Frett easement as required for construction of the Grand River Greenway Idema Explorers Trail in the amount of $1,934.40 from the Parks millage.
Purchase of Reenders' 66-acre parcel on 128th Avenue in Olive Township: The Board approved the purchase price of $700,000.00 for Reenders' 66-acre parcel on 128th Avenue in Olive Township.
Summary:
The County and Reenders entered into a buy/sell agreement that called for an appraisal to establish the purchase price of $700,000.00. The parcel is meant as a potential expansion opportunity for the Fillmore Complex.
I voted no because I believe that we can’t be working on expanding the Fillmore Complex without first discussing current transportation options to Fillmore.
2021 Budget Adjustments: The Board approved the 2021 budget adjustments per above attached schedule.
Sheriff's Office Personnel Requests Item: The Board approved the proposal to change one 1.0 FTE Captain (U8A) position to a 1.0 FTE Chief Deputy position at a Unclassified (U9) at a cost of $4,198.91, and to add one 1.0 FTE Lieutenant (U7A) position at a cost of $190,184.63. The total cost of the addition and change would be $194,383.54.
Summary:
The agency has been through significant changes in the last five years. The structure has changed based on a staffing study conducted in 2019-2020, significant changes in retirements and hiring, and with the growth of contract levels. In the past five years there have been over 100 new staff hired department wide. This has required more oversight with training many new employees in entry level positions and working with employees who have promoted in the organization. Due to the ongoing retirements, institutional knowledge in command positions is diminishing, which also creates more training hours. This request is to prepare for the future of the agency as the retirements continue and for continued growth of our contracts to keep up with the population growth throughout Ottawa County.
The Chief Deputy position would provide oversight of the Captains of Road Patrol and the Corrections Division. The Chief Deputy is an appointed position by the Sheriff and would assist the Undersheriff in day to day operations of the agency. This position would provide oversight of the labor contracts, employee issues, discipline, training, and policy oversight. The equipment and vehicle would be transferred from the current Captain position to the Chief Deputy position.
The staffing study conducted recommended that we add 4 road patrol Lieutenants, an Administrative Lieutenant, and a Services Lieutenant. We were approved for 2 Lieutenants in 2020 for direct patrol sergeant supervision working on shift. We would request to add a Lieutenant to oversee the Services aspects of the agency which is directly involved with our contracted positions and community policing initiatives. This will give the opportunity for upward mobility to the Captain positions with an additional Lieutenant that can work directly with the community sergeants and the partner contracts.
PACE Special Assessment Agreement with Quincy Place: The Board approved the PACE Special Assessment Agreement with Quincy Place in the amount of $8,507,001.
Summary:
This PACE (Property Assessed Clean Energy) special assessment agreemnet for the Quincy Place project establishes the terms and conditions for the creation of a special assessment in the amount of $8,507,001 on the real property described therein for the purpose of repayment of a 23 year term loan with Petros Finance Titling Trust to design, construct, install and finacne energy efficiency components.
The Quincy Place project is sited at 12340 Quicy Street in Holland Township. Quincy Place will be a 154 unit senior living community. The total investment is projected to be $39M.
