Meeting Notes 1-24-23
Meeting Notes from the January 24, 2023 Meeting of the Ottawa County Board of Commissioners.
Meeting Packet: https://www.miottawa.org/Calendar/viewDoc.do?docId=Calendar/Meetings/2023/01/1674250554070-packet.PDF
Meeting Video: https://www.youtube.com/watch?v=QWn3zrEMMv4
Sentinel Roundup: https://www.hollandsentinel.com/story/news/politics/county/2023/01/25/ottawa-county-remains-a-community-divided-in-most-recent-board-meeting/69837416007/
Commissioner Comments: I was pleased to see so many Ottawa residents come out on a January evening to give Public Comment and be a part of their County government in action. I was also happy to be able, along with a few of my fellow commissioners, to take questions in the overflow area before the meeting began. A really good experience.
Community Action Agency Personnel Request: The Board approved a proposal to change one .6 FTE, benefited Weatherization Inspector position at universal paygrade 7 to a 1.0 FTE for a total cost of $14,786.25.
Summary:
Ottawa County Community Action Agency (OCCAA) will be receiving 3 million dollars over the next five years in the Weatherization program, which will triple the amount of production expected. Currently, there is only one 1.0 FTE Weatherization Inspector, and an open .6 FTE Weatherization Inspector. This will need to become a 1.0 FTE to meet the needs of the program.
Fiscal Services Personnel Request: The Board approved a proposal to add one, 1.0 FTE full- time, benefited Assistant Mental Health Financial Manager position at universal paygrade 13 for a total cost of $117,738.00 paid for with grant funding and Medicaid.
Summary:
Fiscal Services has seen a significant increase in workload for the Community Mental Health (CMH) financial team. Community Mental Health (CMH) received a substantial grant to become a Certified Community Behavioral Health Clinic. This change significantly impacted the billing and claims processing, as well as financial reporting and contractual obligations for Fiscal Services at CMH. Fiscal Services has added two positions to manage the increased workload.
This new Assistant Mental Health Financial Manager is to assist the Financial Manager with day-to-day operational management and promote full financial utilization of Medicaid capitated and other available grant funding. This position will also assist in both ongoing process improvement projects and the new Michigan Department of Health and Human Services (MDHHS) managed chart of account update and reporting changes.
Facilities Personnel Request: The Board approved a proposal to change one, 1.0 FTE full-time, benefited Maintenance Worker position at universal paygrade 5 to a Maintenance Technician at universal paygrade 7 for a total cost of $8,140.38.
Summary:
The Facilities Department is requesting the upgrade to the position as there in a lot of HVAC equipment in the Grand Haven locations with a lot of work that needs to be performed on them. Currently, the Maintenance Worker in Grand Haven is unable to perform the necessary maintenenace needed on the HVAC system so the request to upgrade the position to a Maintenance Technician so that the Facilities department can have the correct personnel to properly account for the work and diagnose the equipment issues in Grand Haven.
Park Services Agreement for Port Sheldon Township: The Board approved the Park Services Agreement between Port Sheldon Township and the Ottawa County Parks and Recreation Commission that will accept management responsibilities and revenue generation rights to the Ottawa County Parks and Recreation Commission.
Summary:
The Ottawa County Parks and Recreation Commission manages 45 properties totaling over 7,300 acres across the county. Six of these properties are Lake Michigan beach-front parks. Port Sheldon Township has developed two Lake Michigan beach front parks: Kouw Park and Windsnest Park. In recent years, The Township has seen an increase in visitation of these parks and contacted Parks staff in 2021 to discuss operational approaches, challenges, and management of these parks.
Under this agreement the Township will pay an annual fee of $12,500 to the Ottawa County Parks & Recreation Commission, be responsible for major repairs and maintenance, continue to pay all utilities, and install automatic gates. The Parks Commission will perform all regular maintenance and rule enforcement and will add the same motor vehicle permit requirement that is required at other County beach-front parks. Funds collected from motor vehicle permits and shelter rentals at these properties will remain with the County Parks Commission. The revenue from the annual motor vehicle permit fees and the annual payment from the Township will ensure that this intergovernmental arrangement is cost neutral for the Parks Commission. Expenses and anticipated motor vehicle revenues were included in the Parks FY 2023 operating budget. The $12,500 annual payment income was not captured in the FY 2023 budget.
Regional Hazard Mitigation Plan Resolution: The Board approved the Resolution adopting the 2022 Kent County, Ottawa County and the City of Grand Rapids Regional Hazard Mitigation Plan.
2022 Annual Reports: The Board approved for information the following reports -
Ottawa County Public Defender Annual Report (Presented by Nichole Derks, Public Defender)
Ottawa County Treasurer Annual Report (Presented by Amanda Price, Ottawa County Treasurer)
Ottawa County Department of Strategic Impact Annual Report (Presented by Paul Sachs, Department of Strategic Impact Director)
FY2023 Budget Adjustments: The Board approved the 2023 budget adjustments per the attached schedule.
