Meeting Notes 5-11-21
Meeting Notes from the May 11 Meeting of the Ottawa County Board of Commissioners.
Meeting Packet: https://www.miottawa.org/appImages/Calendar/1620395568268-packet.PDF
Meeting Video: https://www.youtube.com/watch?v=VOEeYisqWPE
Sentinel Roundup: https://www.hollandsentinel.com/story/news/coronavirus/2021/05/12/local-health-officials-attributing-slowing-covid-case-rates-vaccines/5041155001/
Update from Public Health: County Health Department personnel gave the Board an update on current Covid conditions in Ottawa County. Case Counts in Ottawa gradually decreasing as more residents get vaccinated. However, As shown above, the weekly agerage of Ottawa residents getting vaccinated has been on a slow downtrend for the last three to weeks. I did propose that Ottawa County study the possibility of offering incentives to get vaccinated, as that has shown to function well, and it’s my hope that we can discuss this at next Finance meeting.
Ottawa County Clerk/Register of Deeds 2020 Annual Report: The Board received for information the Ottawa County Clerk/Register of Deeds 2020 Annual Report.
Ottawa County Human Resources 2020 Annual Report: The Board received for information the Ottawa County Human Resources 2020 Annual Report.
Ottawa County Water Resources 2020 Annual Report: The Board received for information the Ottawa County Water Resources 2020 Annual Report.
Ottawa County 20th Circuit Court Probation and Parole 2020 Annual Report: The Board received for information the Ottawa County 20th Circuit Court Probation and Parole 2020 Annual Report.
Ottawa County Sheriff’s Office 2020 Annual Report: The Board received for information the Ottawa County Sheriff’s Office 2020 Annual Report.
Facilities Maintenance Department Landscape Maintenance Contract: The Board approved a two-year contract between Ottawa County and Landscape Design Services for landscape-maintenance services in the amount of $135,014.00.
Summary:
The County's currently contracts with Landscape Design Services to provide landcape-maintenance services, including lawn mowing, trimming, grub management, spring/fall cleanup, tree pruning, fertilizing, weed control, installing bark and other miscellaneous services at Fillmore, Grand Haven Courthouse, Holland District Courthouse, Hudsonville District Courthouse and the James Street complex in Holland. The contract expires on May 23, 2021.
The County received three bids though one of the bids was submitted after the deadline. Of the two timely submitted bids, the staff is recommending that the Board of Commissioners renew the contract with Landscape Design Services. It has more employees and equipment than Wolf Creek Landscape, it has the ability to receive delivery of flowers and bark immediately (Wolf Creek stated that it would be 4-6 weeks to receive bark) and it has performed well under the current contract. The staff feels that renewing the contract with Landscape Design Services provides the best chance of maintaining quality services in areas that are highly visible to the public.
The proposed contract would be for two years with the option for three 1-year renewals. The proposed contract would expire on April 1, 2023 rather than at the end of May, so that the County is not faced with switching vendors during the middle of landscaping season.
Administrator’s Report: The County Administrator reported that the US Treasury has come out with guidance on fund usage for American Rescue Plan dollars. More info here.
