Meeting Notes 4-11-23
Meeting Notes from the April 11, 2023 Meeting of the Ottawa County Board of Commissioners.
Meeting Packet: https://www.miottawa.org/CalendarDocs/2023/1680879404049-packet.PDF
Meeting Video: https://www.youtube.com/watch?v=0ln2lfJmEJ8
Sentinel Roundup: https://www.hollandsentinel.com/story/news/politics/county/2023/04/12/ottawa-county-could-be-nearing-action-on-second-amendment-sanctuary/70099906007/
Crisis Aid International: The Board approved the request from the Sheriff’s Office to allow Crisis Aid International to occupy the designated office space at the Fillmore Complex.
Summary:
CAP is a revolutionary new collaborative initiative that focuses on reaching children at risk for sex trafficking or other forms of child sexual abuse. CAP provides advocacy, resources, and support to children and families identified in internet/electronics-related crimes against children and human trafficking investigations. CAP. provides tools such as assistance accessing Internet Safety Education (ISE) programs to help parents of children engaged in high-risk sexual activities online, activities that leave them vulnerable to trafficking or other forms of sexual abuse.
CAP integrates individual and familial support with the education of parents, first responders, seasoned and newly assigned crimes against children detectives, human trafficking investigators, educators, and key community entities with ties to our most at-risk populations. CAP is set up to provide support to help prevent the child from falling prey to further victimization (leading to future trafficking or exploitation).
CAP Provides Support to:
1. Help families address any potential lack of resources.
2. Assists families with accessing tools to address high-risk behaviors in youth when appropriate such as Internet Safety Education (ISE) 3. Connects families to community support resource referrals services such as individual and family counseling.
4. Works with Law Enforcement.
Sheriff's Office and Crisis Aid would like to occupy the a small lobby space no longer used that is attached to the Sheriff's Office. There would be no cost for supplies, furniture etc, this will all be supplied Crisis Aid International.
Board Resolutions Policy: The Board voted to rescind the Board Resolutions Policy established in 2021. The Current Policy prohibits Resolutions that do not pertain to specific administrative or legislative authority and generally Resolutions of Opinion.
As I said at the Finance Meeting via Zoom, it is my hope that the Board uses this tool to approve Resolutions that unite us and not divide us, and that we use our common voice to craft statements that represent all of us.
Ottawa Sands Treehouse Bid and Contract: The Board voted to accept the bid from Apex Contractors, Inc. for construction of the Ottawa Sands treehouses at a cost of $1,667,000.
Summary:
Ottawa County Parks has been developing plans for the first phase of improvements at Ottawa Sands in accordance with grant funds provided to the Ottawa County Parks Foundation by the Idema Foundation. A contract for the first major portion of improvements including construction of elements of the Idema Explorers Camp was approved in December 2022, and these facilities are currently under construction. The proposed contract complements and completes the current project by constructing three raised tree houses that add additional overnight accommodations to the campground.
County Newsletter Mailing: The Board approved the contract with Holland Litho for the printing and mail preparation of the Ottawa County Newsletter for the next four editions at the approximate cost of $119,305.56.
Summary:
The Countywide Newsletter is an eight-page document that is mailed to county residents two times per year (Summer and Winter). The contract with Holland Litho ensures a fixed price for two issues and attempts to stabilize the budget. A price change may be negotiated on the third print per the request of Holland Litho and will be limited to the commodity price index of pulp, paper, and allied products.
County of Ottawa Financial Report: The Board received for information the Comprehensive Annual Financial Report of the County of Ottawa for the Year Ended September 30, 2022 from Vredeveld HaefnerLLC
Local Government Retirement System Annual Report: The Board re eived for information the Local Government Retirement System Annual Report as required by Public Act 202 of 2017.
Foam Trailer: The Board approved a request to fund Foam Firefighting Trailers from the Hazardous Material Technical Rescue Team operating budget, in which the county would pay 50% of the cost, or $125,000.
Summary:
The County has a collaborative relationship with all jurisdictions to support and fund a Hazardous Materials and Technical Rescue Response Team. At the March 7, 2023 Planning and Policy Committee meeting there was a discussion item regarding the need for three trailers and foam for emergency response to chemical fires at an estimated cost of $250,000.
The Hazmat, Tech Rescue operational budget would provide the funding mechanism, with 50% paid from the County and 50% paid by local jurisdictions. Cost of capital equipment is billed over the useful life of the asset ($15,000/year over 10 years). Due to the projected lead time for delivery of the trailers, the foam could be budgeted for in Fiscal Year 2024 to coincide with the delivery of the trailer.
2023 Ottawa County Equalized Values: The Board approved the 2023 Ottawa County Equalized value and to appoint the Equalization Director to represent Ottawa County at State Equalization Hearings and the 2023 Ottawa County Equalized values Form L4037C for each jurisdiction in the County.
Michigan Agriculture Preservation Fund Grant Agreement: The Board approved a grant agreement with Michigan Department of Agriculture and Rural Development for $267,899.00.
Community Mental Health Personnel Requests: The Board approved the request from Community Mental Health to add one Mental Health Clinician - Diversion Liaison (Group T, pay grade 10), one Recovery Coach (Group T, pay grade 2), and one Mental Health Specialist - Community Support (Group T, pay grade 8) at a cost of $172,358 for Fiscal Year 2023 to be funded by the Boundary Spanners Grant.
Sheriff's Office Personnel Request: The Board approved a proposal to add a Road Patrol Deputy position to the Allendale Charter Township Community Policing Contract 100% funded by Allendale Charter Township.
Sheriff's Office Personnel Request: The Board approved the addition of (1) Road Patrol Deputy position to the partner contracts funded by Hudsonville Schools (33.5%), Georgetown Township (33.5%), and Ottawa County (33.0%) per budget year at an initial cost of $27,778.74.
FY23 Budget Adjustments: The Board approved 2023 budget adjustments per the above schedule.
Annual Reports: The Board received for information the following Annual Reports:
Ottawa County Prosecutor’s Office 2022 Annual Report
Ottawa County 58th District Court 2022 Annual Report
Ottawa County 20th Circuit and Probate Courts 2022 Annual Report
Ottawa County Human Resources 2022 Annual Report
Ottawa County Community Action Agency 2022 Annual Report
Michigan State Extension 2022 Annual Report
