9-12-23 Meeting Notes

Meeting Notes from the September 12, 2023 Meeting of the Ottawa County Board of Commissioners.

Meeting Packet: https://www.miottawa.org/CalendarDocs/2023/1694204043582-packet.PDF

Meeting Video: https://www.youtube.com/watch?v=fM6IjyQyqd4

Sentinel Roundup: https://www.hollandsentinel.com/story/news/politics/county/2023/09/13/many-residents-concerned-about-health-department-cuts-others-happy/70830497007/

Sentinel Tweet Thread: https://x.com/SentinelLeach/status/1701576977264644448?s=20

Contract for AS400 Support Services: The Board approved a contract to support aging software to ensure compatibility issues, or vulnerabilities are promptly addressed and resolved by the software vendor, helping to maintain the software's functionality and security.

Contracts to provide Weatherization Services for the Ottawa County Community Action Agency: The Board approv ed three contracts to provide weatherization services for Ottawa County Community Action Agency for the period October 1, 2023 through September 30, 2025.

Inmate Meal Service Agreement: The Board approved the contract with Canteen Services for inmate meal service.

Request to Increase Pay for Nurse Prescriber for Retention Purposes: The Board approved the request from Community Mental Health to increase the pay for a Nurse Prescriber from step 4 to step 6 on the Prescriber pay scale at the cost of for retention purposes.

Fiscal Services Personnel Request: The Board approved a proposal to add one, 1.0 FTE full- time, benefited Budget Manager position at universal paygrade 15 for a total cost of $131,738.00 paid for by the general fund.

Summary: Currently, the Fiscal Services Department has an Accounting Manager to manage the general ledger and audit process, whereas the budget process is a shared responsibility between the Director and Assistant Fiscal Services Director. The addition of this position will support management and provide capacity for the Assistant Director to focus more on the day to day departmental operations. Which, in turn, will allow the Director the opportunity to focus on countywide financial goals and initiatives.

The Budget Manager will manage the annual operating and capital budget process. Additionally, this position will have capacity to improve budgeting systems, processes, financial projections, and transparency for the county.

Foam Concentrate Tote Trailers: The Board approved the purchase of foam concentrate tote trailers and foam.

Facilities Work Order and Room Reservation Platform Contract: The Board approved a contract with Brightly Software Inc. for a computerized maintenance management system (CMMS) and conference room reservation platform, for a 3–4-year contract equaling $94,662.43.

Transcription Services Agreement: The Board approved the VIQ Solutions Contract in the amount of $154,800 over 5 years.

FY2023 Budget Adjustments: The Board approved the 2023 budget adjustments per the attached schedule.

Parks and Recreation Management Software System: The Board approved the 3-year contract for Parks and Recreation software system, Vermont Systems RecTrac system for a total contract amount of $80,750.

Ottawa Sands Fisheries Habitat Grant Project Agreement: The Board approved the Michigan Department of Natural Resources Fisheries Habitat Grant Program Project agreement for $142,800 in funding for the Ottawa Sands Lake Nearshore Habitat Enhancements project.

Bass River Michigan Department of Natural Resources Cooperative Agreement: The Board approved the cooperative agreement with the Michigan Department of Natural Resources to provide $75,000 in funding for the Idema Explorers Trail through the Bass River Recreation Area.

Hawthorn Pond Outdoor Discovery Center Network Easement: The Board approved the easement agreement with Outdoor Discovery Center Network to allow implementation of improvements to ODC Network property in the Middle Macatawa Area east of Hawthorn Pond.

Ottawa Sands Lake Loop Michigan Natural Resources Trust Fund Project Agreement: The Board approved the Michigan Department of Natural Resources Development grant agreement for $300,000 in funding for the Ottawa Sands Lake Loop project.

Rosy Mound Expansion Phase 1 Michigan Natural Resources Trust Fund Project Agreement: The Board approved the Michigan Natural Resources Trust Fund Acquisition grant agreement for $1,650,000 in funding for the Rosy Mound Expansion Project Phase 1.

Hawthorn Pond Holland Township License: The Board approved the license agreement with Holland Charter Township to allow implementation of improvements to Parks controlled property in the Middle Macatawa Area adjacent to Hawthorn Pond.

Authorization to Purchase Orphan Parcel: The Board approved the purchase of the orphaned tax foreclosure parcel from the Ottawa County Treasurer for $615.57.

Ottawa County Community Corrections Advisory Board - Workforce Investment: The Board approved the nomination of Brooke Karl to fill the Community Corrections Advisory Board Workforce Investment seat vacancy beginning January 1, 2023 and ending December 31, 2024.

I voted against the motion because I believed the second candidate for the position, Angie Barksdale, because as the more qualified of the two candidates.